An Administrative Assistant is a key support role within an organization, responsible for a wide range of clerical and administrative tasks. Their duties can vary depending on the industry and company size, but typically include the following
An Administrative Assistant is a key support role within an organization, responsible for a wide range of clerical and administrative tasks. Their duties can vary depending on the industry and company size, but typically include the following:
Core Responsibilities:
1. Scheduling and Calendar Management:
– Managing the schedules of executives or teams, including organizing meetings, appointments, and travel arrangements.
2.Communication:
– Answering phone calls, responding to emails, and acting as the point of contact between management, staff, and clients.
3. Document Management:
– Preparing, organizing, and maintaining documents such as reports, presentations, and spreadsheets. May also handle data entry and filing.
4. Office Management:
– Overseeing office supplies, equipment, and general office maintenance. This includes managing vendor relationships and sometimes handling basic bookkeeping.
5. Meeting and Event Coordination:
– Organizing company meetings, preparing agendas, taking minutes, and ensuring follow-up on action items. Some administrative assistants also help coordinate events or conferences.
6.Travel Coordination:
– Arranging travel logistics for executives or employees, including booking flights, hotels, and transportation, and preparing itineraries.
7. Clerical Duties:
– Managing correspondence, faxing, photocopying, and other clerical tasks to support the office’s day-to-day operations.
8. Technology Proficiency:
– Familiarity with office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. In some cases, they may also use specialized tools for project management, databases, or customer relationship management (CRM).
Key Skills:
– Organization: Ability to handle multiple tasks and keep things well-organized.
– Communication: Strong written and verbal communication skills are essential.
– Attention to Detail: Accuracy is crucial in administrative tasks like scheduling or managing documents.
– Time Management: Managing competing priorities efficiently is key in this role.
– Problem-solving:Being able to anticipate needs, resolve issues, and adapt to unexpected situations.
– Confidentiality: Administrative assistants often handle sensitive information, requiring discretion and trustworthiness.
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In-depth understanding of entire MS Office suite.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Job Type: Full-time
Pay: ₹15,000.00 – ₹25,000.00 per month
Benefits:
• Provident Fund
Schedule:
• Day shift
Ability to commute/relocate:
• Phaphamau, Allahabad, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required)
Education:
• Bachelor’s (Required)
• total work: 4 years (Required)
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to work independently.
• Sales-oriented mindset with a focus on meeting and exceeding targets.
• Performing market research.
• Gathering and processing research data.
• Performing basic admin duties including printing, sending emails, and ordering office supplies.
• Assisting and coordinating with the sales team.
• Assisting the Front Office team.
• Assisting with inventory control.
• Organizing staff meetings and updating calendars.
• Processing company receipts, invoices, and bills.
• Assisting and supporting manage
Applicants may forward their updated CV on Whatsapp- +91-XXXXXXXXXX
or call us at the same number for further information.
Job Location- Prayagraj (Allahabad)
• Executive Administrative Assistance and Executive Support skills
• Experience in managing Expense Reports
• Strong Communication and Administrative Assistance skills
• Excellent organizational and time-management skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to maintain confidentiality and handle sensitive information
• Attention to detail and problem-solving skills
• Previous experience as an executive assistant or in a similar role.
